9 Tips and Guidelines For Sizing Your Wedding Venue

How much should you spend on wedding venue decoration? And are there certain things you should consider before booking? Weddings are a big deal and spending too little or too much could be disastrous.

Couples getting married often have a limited wedding budget, especially if they are planning their own wedding. However, the costs can be really high, depending on where you want to get married, what food you order, how many guests you have and what style of party you want.

Classic weddings are usually held in restaurants, where there are also waiters, cooks, and decorators, but a cake is also ordered or the restaurant gives it to the couple. Here you have to think about the number of tables and chairs, as well as the decorations themselves.

Another option is to focus on the church wedding and then only serve cocktails at the reception. Some couples choose to hold the ceremony in their gardens at home, especially if the budget does not allow for space hire.

One of the biggest mistakes is to take an outdoor or indoor space and have to buy or rent everything yourself, from furniture to space for musicians and a stage for photography.

So how much should you spend on a wedding venue? What should you look out for when choosing the right location? Are you ready to invest several months of stress and anxiety in order to get a perfect organization? Or maybe let someone else organize it all?

Here’s a guide to help you plan your dream wedding:

1. Size of the wedding venue depends on how many guests will come

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The size of a wedding venue should depend on how many guests you plan to have. If you plan on having a small number of people, then a smaller space will suffice. However, if you plan on having a larger group, then a bigger area will be necessary.

Make sure you have enough space for all guests. Ask them to RSVP to the invitation, so you can plan these things properly. The size of your venue should be based on how many people are attending. If you’re having a wedding reception with 100+ guests, then you’ll need a room that holds at least 200-300 people comfortably. If you’re having less than 50 guests, you may want to consider renting out a local bar or restaurant instead.

2. Space requirements

If you need to rent out a hall, then make sure that they allow enough space for dancing and socializing. You may want to consider hiring a DJ or band for entertainment purposes.

Most of the time, wedding venues are owned by individuals who aren’t experts. That means you may have to do a bit of research on your own to learn about the venues. You can check out Yelp, and Google Places, and even ask friends and family for recommendations.

3. Cost of renting out a venue

You can find venues at various prices. Prices vary depending on the type of event and the time of year. Make sure that you choose a place that is affordable for you and your spouse.

A great way to save money is to look at what else is happening at nearby venues. If a couple of big events are taking place at a certain location, chances are others will be too. Find out if there are any special deals being offered or promotions going on.

4. Location of the venue and parking situation

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Make sure that the location of the venue is convenient for both you and your guests. Also, make sure that it suits your theme. Many couples make mistakes when they choose an exceptional venue but don’t consider accessibility as a key factor for the guests. Make sure you explore all the options for private events venue, and pay a little attention to haciendasolange.com.

5. Consider the weather factors

If you’re planning a summer wedding, make sure that the venue you choose has air conditioning. You don’t want your guests sweating while they enjoy their drinks and food!

Also, check on the weather forecast to see if there are some rain announcements for your best day. That will help you decide if you want to move the celebration indoors.

6. Check the ventilation system

Make sure that the ventilation system in your venue works well. Many venues use forced-air systems, which means that they will blow in cool air from vents in the ceiling. A good way to test if the ventilation system is working properly is to take a few people outside and close the doors behind them for 15 minutes. If no air comes back inside after the door closes, then your ventilation system isn’t working properly.

7. Ask about decorations

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Look around your venue before booking it. Is there anything that could potentially block visibility? For example, do they have trees nearby that might need trimming?

Also, invite the people who will decorate the venue to explore it, before they start working. If they see it in reality, it would be easier for them to plan all the needed things, without postponing anything.

8. What’s included in the price?

Most places offer free setup services (like setting up chairs, tables, etc.), but you may have to pay extra for things like linens, chairs, and decorating materials.

We recommend making a checklist of things you absolutely need before booking a place. Things like bathrooms, parking, space, kitchen equipment, etc. should definitely be included in your list.

What’s the point of a beautiful venue, when nothing is included in the price?

9. Have a backup plan ready

Think ahead of time about how you would handle things if your chosen wedding venue isn’t right. Is there somewhere else you could go? Are there any alternatives? Having a backup plan will help save you tons of money and hassle down the line.

Source: fairmont-austin.com


Knowing all these things, you are finally ready to have your dream wedding in the venue you love most. From this moment on, almost nothing can go wrong, because, for many couples, the venue is the biggest problem.

We wish you to have the best time ever in your life!